TECH YARD » MS Office

How To Change Case In MS Word Using Keyboard Shortcut

Avinash — Tue, 13 Jul 2010 16:58:43 +0000

MS Office is definitely the most commonly used program to compose documents and edit them, but the commonly used shortcuts for some mundane tasks like changing the letter casing can be really useful.Any selected text can be formatted to be changed to a different case.Knowing keyboard shortcuts makes work easier while using Word.Here’s how to format text in a paragraph and change the letter casing.

In MS Word there is an option to change the case of the Word(s) in a sentence or paragraph and not like the change styles options in MS Office in 2007 ribbon, which show the preview on mouse hovering, to change the Case of the letters, Under Home Tab under Font Section, Select “Change Case”.

The drop-down menu itself shows the examples of

Sentence Case
Lower Case
Upper Case
Captalize All Words
Toggle Case

Alternately, the Case can be changed more easily using the keyboard shortcut –

“ Shift + F3 ”

which lets toggle case, change to lowercase and uppercase.To change case just repeat the keystroke.

How To Insert YouTube, Flash (.swf) and Flash Videos (flv and mp4) into PowerPoint Presentations

Avinash — Fri, 30 Apr 2010 06:30:00 +0000

Microsoft PowerPoint is definitely the most preferred application used for making Presentations, slides are the fundamental part of the presentation and sometimes the graphics and images used in the PPT are what make or break the presentation.

In today’s world lot of content is available on the internet that can be easily be made a part of your presentation, but putting it into your presentation is not easily possible for example inserting a YouTube Video or a Flash Clip in your presentation.

ShowRoom Beta for Microsoft PowerPoint is a MS Office addon for PowerPoint,that lets you insert YouTube Videos, MP4 Videos, FLV Videos and Flash Files in your Powerpoint slides without using Active X.On installation the addon creates a new entry on the MS Office ribbon as highlighted in the image below.

Also Read –

How To insert YouTube Video into your slides in MS PowerPoint

Click on YouTube under the Insert in the ShowRoom Tab
In the popup window enter the YouTube Video URL
Next Select the Video Quality ( Low, High Quality [HQ] and HD ).

Inserted YouTube Videos can be further customized, The video can be edited further like trimmed, Setting up a poster for the Video, Changing the Video Quality and Setting the volume etc., from YouTube Drawing Tools.

Flash Clips (.SWF) and Flash Video (.FLV and .MP4) can also be inserted into a PowerPoint Presentation, similar to YouTube video but by selecting the Flash File or Flash Video under the ShowRoom Tab.

Note : To view content created with ShowRoom, like a Flash animation or a Flash video for instance, ShowRoom must be installed on the computer.The inserted clip in the presentation is replaced by the image of you choice if the computer does not have ShowRoom installed.

ShowRoom is compatible with Windows and supports – PowerPoint 2010, PowerPoint 2007 SP2, PowerPoint 2003 SP3 and PowerPoint XP SP3.

How To Post Tweets, Reply and Follow Your Friends Twitter Update From Outlook – TwInbox

Avinash — Mon, 05 Apr 2010 09:46:47 +0000

If you are at work and well addicted to Twitter and don’t want to miss on updates from your fellow tweople.You could try apps like TweetCaster if you have a Smartphone, but your boss could find out that your spending more time on your mobile phone than on the work.

Also Read –

Spreadtweet : Spread Sheet Like Twitter Client To Tweet While Your At Work
TweetCaster for Blackberry and Android
TwitHive – Online Twitter Client
How To Tweet From Windows Dos Using Quitter
How To Shorten Tweets Using Common Abbreviations Using 140it

If you use MS Outlook as your email client at your office then here’s TwInbox a Twitter plugin for your Outlook that gets well integrated with your Microsoft Outlook Email Client.On installing TwInbox you should see a new TwInbox toolbar at the top of your Outlook window.It can also shorten URL’s using bit.ly.

OutTwit Features :

Update your Twitter status directly from Outlook.
Receive your friend updates in Outlook.
Archive, manage, group and search your tweets the same way you manage your email.
Search, track keywords. TwInbox will automatically download ALL tweets matching the keywords you specify, even if you are not following the tweet sender.
Group tweets by sender, topic, etc using the Search feature.
Manage multiple Twitter accountsnew!.
Upload and post picture files and Outlook email attachments.
See new tweets at a glance.
Assign custom folder and categories to new messages.
Use Outlook’s “Reply” and “ReplyAll” commands to send twitter direct messages and @replies.
Automatically sort new tweets into per-sender folders.
Shorten URLs with bit.ly.
See graphs of your Twitter usage statistics.
Tweets sent to you (@replies and direct) are marked with high importance, so you can see them at a glance.

TwInbox supports all Windows OS and Outlook 2003 SP3, 2007 SP2, 2010.

Note : TwInbox does NOT work with Outlook Express.

oomfo – Animated Charts and Graphs With Support For Slicing, Rotation and with 2D/3D Conversion.

Avinash — Tue, 09 Mar 2010 09:39:06 +0000

If you are preparing your slides for a office meeting or a seminar MS Power Point is the preferred application and with latest versions of MS Office supporting 3rd party addons like AuthorStream and GlobeFX Swiff Point Player.If its something to do with Finance or that has lots of charts and graphs to show then try oomfo addon the next time.

oomfo is Microsoft Powerpoint Addon that uses adds maps from FusionMaps,that lets viewers visualize data in presentations in charts and graphs with interactivity and animation.

Also Read :

Oomfo Features :

FusionMaps Visuals Effects
Supports copy-pasting of data from spreadsheet and exporting of charts
Animated charts and graphs.
Slicing, rotation and easy 2D/3D conversion

Incase you plan to share a (*.ppt) file with your friends then click the “Export Charts” button in the oomfo menu or on the office ribbon which will generate folder containing all the chart SWF files in the same location as your PPT file.Send both the PPT and the folder to your friend, and he will see the charts exactly the way you made them.The best way to send both the folder of swf ( flash files) and the *.ppt is to zip them to maintain the folder structure.

Oomfo requires Adobe Flash Player 8 (or above) to view the charts and supports supports Microsoft® Office® 2003, 2007 and 2010.

WhiteSpace – Full Screen Distraction Free Writing Environment MS Office Addon

Avinash — Sun, 25 Oct 2009 12:39:43 +0000

I’ve earlier shared tools like Writer, and Dark Room, which were Full Screen Distraction free writers, If you use MS Word a lot and don’t want to install a new app for creating documents in full screen,then you can try out the WriteSpace – MS Office Addon, for full screen distraction free writing environment in MS Word 2007.The addon has a built in spellcheck functionality.

WriteSpace supports MS Word 2007/2010 and on installation you can find “WriteSpace” in the office ribbon, which on clicking would launch the full screen writer environment.It fully supports Windows 7 and gets pinned to the Windows 7 TaskBar. and supports Multiple Monitors.

In the full screen environment you’ll find options like :

Text Formatting – Not fully supported in the current version.
Spell Check.
Drag/drop Margin Adjustment
Find – Ctrl + F to launch, search box and F3 for next, next …
Goto Line – Ctrl + G, helps you go to a specific line in the text.
Status Bar – Which is visible by hovering your mouse over the bottom part of the screen, that shows information about the document and current row and column.
Zoom – You can zoom into the document using the wheel of the mouse by holding onto Ctrl.

Images Source : WriteSpace CodePlex

Keyboard Integration :

CTRL+Mousewheel – Zoom in/out
CTRL+F – Search
F3 – Find next
F4 – Options Dialog
CTRL+G – Go to line
CTRL+M – Toggle between monitors
ESC- Exit to Word
CTRL+S – Save
Supports standard Undo/Redo/Select/Cut/Paste Windows Shortuts.

WriteSpace Addon supports MS Office 2007/2010.

You can also check this post on Digital Inspiration on how to get a full screen distraction writing environment in Google Doc’s .

Download WriteSpace – Distraction Free Environment MS Office Addon

Download MS Office Accounting Express 2009 For Free

Avinash — Fri, 28 Aug 2009 16:34:45 +0000

Microsoft is offering free download of Microsoft Office Accounting Express 2009 for free, this is designed for US and UK based small businesses only and suites their accounting systems, and not other accounting prevailing in other countries.

Features :

Create invoices, track time and expenses and bank online
Enter data once and share it seamlessly with other Microsoft Office system programs
See customer, vendor, employee and financial data in one place
Share books with your accountant through Office Live
List items on eBay, manage sales and download transactions
Email invoices and get paid faster with PayPal
Process credit card payments directly in Office Accounting
Desktop Gadget with Amounts To Pay Today
Create tax preparation reports with the Tax Integration add-in

But this is currently available for US and UK businesses, and tax systems, it would help many small business owners if a simpler version suiting all business models is made available.

Image Source : IdeaWins

To download Microsoft Office Accounting Express 2009, visit the links below motioned and enter a valid email id to start the download, the download size is 161 MB and supports Windows XP/2003 Server/Vista ( Surprisingly no support for Windows 7, for a 2009 product of MS Office 2009 Product ).

US User can download Microsoft Office Accounting Express 2009 US Version from

http://www.ideawins.com/

UK Users can download the UK Version of Microsoft Office Accounting Express 2009 from here

http://www.msofficeaccounting.co.uk/

How To Insert YouTube Videos and Bing Images Search Results In PowerPoint Presentation

Avinash — Tue, 14 Jul 2009 08:56:45 +0000

MS Office Power Point is used for presentations in meetings, but till date you could only insert clipart,images, flash using 3rd party addons and videos that were present on your drive, but using authorStream Desktop MS Office addon you can now insert YouTube videos in your presentation, and share it online at AuthorStream keeping intact the videos in your presentation, and view or download the presentation at authorStream.

You can also search for images for your presentation from Bing, right from PowerPoint.On Installing the Office-addon you’’ see a new addition “AuthorStream” to the toolbar and from where you can search for videos and images.

Features :

Search for images (from Bing) and videos (from YouTube)
use a URL of an Image or YouTube video and insert them directly in your slide.
Upload your presentation directly to authorSTREAM from MS Office Powerpoint
Works only on MS Office PowerPoint 2007

How to Use :

Download and Install the Office 2007 Addon, next from the toolbar select “authorStream”, and the authorStream Ribbon can be seen, search for images or video that your looking for and click on the appropriate button and a new windows with the search results appear to the right of the Slide, Right Click on the image/video of your choice and select insert.

Note : You need an active internet connection during your presentation for the YouTube video to play.

Download : AuthorStream Office Addon (1.56 MB)

Source : DigitalInspiration

Convert PDF to Word Document Format (.doc) Online

Avinash — Fri, 22 May 2009 06:35:00 +0000

PDF is most commonly used formats for online and business presentations, but incase you want to edit, make changes you need a PDF Editor, or if the PDF is restricted you may also need the passwords.But incase you want the PDF text and tables and data to be converted to a MS Office Document(.doc) format you can convert the PDF online at PDFtoWord.This service is powered by NitroPDF and creates editable DOC/RTF files from your PDF files.

Features :

Retain active hyperlinks
Retain original text formatting.
Retains Paragraph and page layouts
Converts tabular content in PDF into editable tables.
Retains images with its original settings, maintaining transparency, backgrounds and effects.

How To Use PDFtoWord.

Upload the PDF file
Select Output format (.doc / .rtf )
Provide email id, to which the converted file has to be sent.

Convert your PDF files to Word files online @ PDFtoWord

Download SharePoint Designer 2007 For Free

Avinash — Tue, 14 Apr 2009 09:20:03 +0000

In a letter to its customers Microsoft said that it planning to make available SHAREPOINT DESIGNER 2007 free for download from April 2009.SharePoint Designer 2007 provides you with tools to automate your business processes, build efficient applications on top of the Microsoft SharePoint platform, and tailor your SharePoint site to your needs.

Here’s what the letter had to say

One frequent comment from you to us here at Microsoft is that a significant part of the capabilities of SharePoint Designer are seen as just an extension of what SharePoint already does. In addition, we hear more and more that you want to be able to create increasingly dynamic web sites on SharePoint.

In response to this feedback, we are implementing a number of changes to promote and facilitate even more customization efforts on top of our platform:

Starting on April 1, 2009, we are making SharePoint Designer 2007 available as a free download.

Customers with SharePoint Designer 2007 Software Assurance (SA) current as of April 1, 2009 will receive upgrade rights to Expression Web for the lifetime of their SA agreement.

Supported Operating Systems: Windows 2000; Windows Vista; Windows XP

Download Share Point Designer 2007.

You can also try Features ( CodePlex ) which adds new functionality to a SharePoint 2007 farm by creating new Features to address deficiencies in SharePoint 2007 or add new capabilities.

Download : Features for Share Point 2007.

Missing Attachment Reminder For Outlook 2007

Avinash — Fri, 10 Apr 2009 09:09:37 +0000

Did you forget forget attaching the file(s) before sending the mail in Microsoft Office Outlook 2007, It happens.No worries, “Missing Attachment Powertoy” is a free powertoy for Microsoft Office Outlook 2007 that will remind a Outlook user of potential missing attachment by scanning the message for words which you typically use when including attachments before the mail is sent and alerts to attach a file before sending it.

You can also configure the keywords to scan for before sending the mail, and alert if no attachment is found.

This powertoy only works on Microsoft Office Outlook 2007.You also need to provide your name and email id to receive your Download Link.

Download – Missing Attachment Powertoy for Microsoft Office Outlook 2007.

Purchase Microsoft Office 2007 Ultimate For $59.95

Avinash — Thu, 26 Mar 2009 06:24:27 +0000

Microsoft has announced their Ultimate Steal Promotion in partnership with The National Society of Black Engineers (NSBE) and the Society of Hispanic Professionals in Engineering (SHPE) Inc.,under which students can purchase the Microsoft Office 2007 Ultimate Edition which retails for $679.95 (U.S.) for a price of $59.95 after a 91% off.

Eligibility :

You must have a valid e-mail address at an educational institution ending with the domain suffix .EDU OR have a valid email address at one of the educational institutions listed here.
You must be a student at a U.S. educational institution and must be actively enrolled in at least 0.5 course credit and be able to provide proof of enrollment upon request.

The Ultimate Edition of Office 2007 Suite has the following Word 2007, Groove 2007, Excel 2007, Publisher 2007,

PowerPoint 2007, Access 2007, Outlook 2007, InfoPath 2007, OneNote 2007, Accounting Express 2008.

Under the Ultimate Steal there are also other deals like

Windows Vista® Ultimate (PRODUCT)RED Upgrade w/SP1 for $64.95
Microsoft Office Visio Professional 2007 for $55.95
Microsoft Office Language Pack 2007 for $9.95

Buy MS Office Ultimate 2007 for $59.95 @ Microsoft Ultimate Steal.

Create Charts Online From Excel Data Using VizLytics

Avinash — Thu, 05 Mar 2009 10:01:13 +0000

Excel Spreadsheets can become really huge with data and difficult to understand if you were not part of its creation.But you can try to make your information understandable with clear, simple graphics of your complex data in the excel file using VizLytics.

LogiXML VizLytics is a free data-visualization service that lets you skip all the trouble of analyzing the data and making charts.Currently in beta, it lets you create graphs and share them with colleagues. Visualize the results to help everyone make better understanding for business decisions.

It can import data from an Excel workbook, a CSV ?le and make bar and pie charts or a numerical table, and you can customize the layout and hide or display columns.You can invite others by e-mail to view the chart and add their comments.

Check out a few samples online to see how it works here.

How To Compare Two Word Documents and Find Differences

Avinash — Fri, 06 Feb 2009 07:58:07 +0000

Comparing documents for differences is a tedious process, but you can check for difference between 2 word document easily.

Also Read :

How To Compare Documents Online
How To Compare Files and Folders – TextDiff – WinMerge

Follow this tutorial to see how it can be done.

Step 1. Have 2 Word Documents (.doc, .docx).

Step2. Goto Review –> Compare ( Select “Compare”, Compare 2 versions of document. )

provide the path to both the documents and press “OK”.

You will show the difference between the documents alongside with the original documents in small panes.The differences will be shown as striked of lines, in the middle pane, making it easy for viewing the difference.

See below Image for example.

Auto Generate Lorem Ipsum Text In Microsoft Office

Avinash — Thu, 06 Nov 2008 11:30:35 +0000

Did you ever wanted to see how the text would in a specific formatting in Office. You might have copy pasted text from webpages or tried formatting on old word documents. Here’s how you can auto generate text in Microsoft Office.

This works in Office 2007 and 2003, but the commands to generate the text are different for both the versions.

Steps for Office 2007

Place the cursor where you want the text and type “ =lorem(5,5) ” without the quotes and press enter.This would generate a latin Lorem Ipsum paragraphs in your document.
Where the first number represents the number of the number of paragraphs and the second number represents the number of lines in each paragraph.

In Office 2003,

Place the cursor where you want the text and type ” =rand(5,5) ” without quotes and press enter.
Where the first number represents the number of the number of paragraphs and the second number represents the number of lines in each paragraph.
This will generate something like this

Via — KillerTechTips

Convert PPT(PowerPoint) To Flash For Free

Avinash — Wed, 01 Oct 2008 14:44:22 +0000

Flash is more eye catchy, and users are starting to prefer a flash based presentation as well at times.iSpring is free tool to convert .ppt (Power Point Presentation)s Files into flash which is based on a professional FlashSpring conversion engine which provides high quality PowerPoint to web friendly Flash movies.The tool also optimizes the size of the flash presentation using ‘Smart Compression’.

iSpring creates high quality Flash movies with vector representation of standard PowerPoint objects and keeps most of advanced PowerPoint features intact.

Features :

Supports Microsoft PowerPoint 2000/XP/2003/2007
Hyperlinks and action buttons
Animations and hyperlinks on Slide Masters
180+ PowerPoint animation effects
All PowerPoint slide transitions
Embedded music and audio narrations
Synchronization of animations and sounds
Embedded video clips and Flash movies
Flash based Player
Smart Compression for smaller file size and high quality.

MS Office Power point Add-In : We can convert .ppt files directly from the PowerPoint Application through the standard toolbar.

We can also convert the .ppt using iSpring Free Publish Wizard and save your presentation to a local folder.

Download iSping | Homepage

Keep Your Outlook Inbox Organized Using Xobni

Avinash — Thu, 25 Sep 2008 10:31:59 +0000

Xobni is a Outlook plug-in “Inbox” spelled backwards that helps you saves you time finding email conversations, contacts and attachments.After installing the plugin you will notice a toolbar appear in Outlook, which will make all the information appear more organized and easy to find.

For Ex.When a new email arrives, the sender’s full communication history appears in the Xobni sidebar, including past conversations, attachments and contact details.

Here’s what Xobni includes :

A email search tool it also finds their phone number from inside their e-mails.
Threaded Conversations : Shows all conversation threads you’ve participated in with others, and all the attachments they’ve sent you.
Email analytics : Creates profiles for each person that emails you. These profiles contain relationship statistics, contact information, social connections, threaded conversations, and shared attachments.Rankings, graphs, and statistics detailing how you and your contacts use email.
You can drill into message threads as well.
Quick attachment discovery : Historical attachments available instantly without searching.
Discover email’s social network.
Phone numbers extracted from emails.
Your personal assistant : Schedule appointments with a click of a button.

Check out the Xobni Demo, in this YouTube Video

Xobin : HomePage | Download

Download Microsoft Office Training Manuals and Quick Reference Guides

Avinash — Thu, 18 Sep 2008 09:00:56 +0000

Microsoft Office is tool that almost every office uses and home users.If you are a beginner or want to brush up your Microsoft Office skills, check out these MS Office training manuals available for download at Mouse Training.

MS Office 2007 Quick Reference Guides

MS Access 2007 Quick Reference Guide
MS Excel 2007 Quick Reference Guide
MS Word 2007 Quick Reference Guide
MS PowerPoint 2007 Quick Reference Guide
MS Project 2007 Quick Reference Guide
MS Visio 2007 Quick Reference Guide
MS Publisher 2007 Quick Reference Guide

MS Office 2007 Training Manuals

MS Excel 2007 Training Manuals

MS Office 2003 Training Manuals

MS Excel 2003Training Manuals
MS Word 2003 Training Manuals
MS Project 2003 Training Manuals
MS PowerPoint 2003 Training Manuals
MS Visio Training 2003 Manuals
MS Outlook Training 2003 Manuals
MS FrontPage 2003 Training Manuals

MS Office 2002 XP Training Manuals

MS Access 2000
MS FrontPage 2000
MS Outlook 2000
MS Word 2000
MS Excel 2000
MS Visio 2000
MS PowerPoint 2000

MS Office 2000 Training Manuals

MS Word 2000
MS Access 2000
MS Excel 2000
MS Outlook 2000
MS Project 2000
MS FrontPage 2000

Download these Manuals and reference guides from Here.All files are Zip files containing a MS Word document or PDF.